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Set Options for Replies, Forwards & New Messages in UMail on the Web

The new UMail on the Web features simplified personal options to help you manage your mail. All options are available by clicking Options in the Mailbox Menu.

Update Your Name or Add an Email Signature

Typical signatures include your name and other identifying information (e.g., title, contact information) and appear at the bottom of the messages you send from UMail on the Web.
Note: Your name updates and signature are specific to UMail on the Web. You will have to create a separate signature and update your name in other email clients (e.g., Mozilla Thunderbird).

  1. Go to Options > Signature & Folder Locations. The Signature & Folder Locations screen will open.
  2. Use the Full name field to update the name that appears in the From: field of your outgoing messages (e.g., Fred Jones instead of Frederick Jones). Your default name in UMail on the Web is the same as in the UMass Amherst Directory (LDAP).
  3. In Your signature box, enter your name and contact information.
  4. (Optional) If you want to include your signature in your replies or messages that you forward, select the check box next to Place your signature before replies and forwards?
  5. Click Save Options. A confirmation message will appear at the top of the UMail Options screen. Note: Unlike the previous version, the new UMail on the Web dims your signature automatically if you are viewing and composing messages in HTML mode.

Save Your Sent Mail & Attachments

In UMail on the Web, you can set a default to save all sent mail (new messages, replies, forwards). You also have several options for saving outgoing attachments.
Note: Saving sent mail uses up your email quota quickly, especially if it has attachments. We recommend saving only the most important messages and attachments.

Save Sent Mail

  1. Go to Options > Signature & Folder Locations. The Signature & Folder Locations screen will open.
  2. Select the check box next to Save sent mail?.
  3. From the Sent mail folder: drop-down menu, select a folder where to save your sent mail. We recommend selecting Sent, if not already selected.
  4. From the Drafts folder drop-down menu, select a folder for your drafts. We recommend selecting Drafts, if not already selected.
  5. In the Spam folder drop-down menu, make sure spam is already selected.
  6. Click Save Options. From now on, on any New Message window, the Save a copy in "Sent" check box will be automatically selected. Your sent mail, drafts, and messages identified as spam will be stored in the folders you indicated.

Manage Outgoing Attachments

  1. Go to Options > Message Composition.
  2. On the Message Composition screen, from the drop-down menu below When saving sent-mail, should we save attachment data?, select:
    • Never save attachments. The New Message window will not have an option for saving attachments.
    • Prompt every time an attachment is sent; default to YES. The New Message window will have a Save Attachments with message in sent-mail folder? drop-down menu in the Attachments area. The default will be set to Yes.
    • (Recommended) Prompt every time an attachment is sent; default to NO. The New Message window will have a Save Attachments with message in sent-mail folder? drop-down menu in the Attachments area. The default will be set to No.
    • Always save attachments. The New Message window will not have an option for saving attachments. Your attachments will be automatically saved.
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.

Display Options

These options let you customize how your messages are displayed individually and in your folders.

Language & Date

  1. Go to Options > Language & Date.
  2. On the Language & Date screen, select:
    • A preferred language. This will translate the Mailbox Menu and all field names in the language of your choice. The default language is English. Depending on the language, only partial translations may be available.
    • A default format for how the time and dates are displayed.
    • The first day of the week (e.g., Monday instead of Sunday).
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.

For Your Inbox & Other Folders

  1. Go to Options > Inbox & Folder Display Options.
  2. On the Inbox & Folder Display Options screen, select:
    • A starting page for any folder (e.g., Page with the First Unseen Message).
    • A default sorting criterion (e.g., Arrival Time) and a sorting direction (e.g., Descending). Note: Adding a sorting direction is relevant only if your sorting criterion has high/low (or early/late) values (i.e., if you choose to sort your messages by From Address, you do not need to specify a sorting direction).
    • The number of messages to be displayed per screen. The default is 20.
    • An action for the From: column link (e.g., when clicking the From: link in your Inbox, UMail on the Web will open the message or allow you to compose a reply).
    • How often UMail on the Web will automatically refresh your Inbox and other folders (e.g., Every 15 minutes) from the Refresh Folder Views drop-down menu.
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.

For Individual Messages

  1. Go to Options > Message Viewing.
  2. On the Message Viewing screen:
    • Select the check box next to Automatically show images in HTML messages when the sender is in my address book? to view all images from known senders.
    • Select a default character set (e.g., Cyrillic) for messages with no character set information. If you are an English speaker, we recommend keeping the default.
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.

Options for New Messages, Replies & Forwards

To set defaults for new messages, replies, and forwards:

New Messages

  1. Go to Options > Message Composition.
  2. On the Message Composition screen, select:
    • The check box next to Check spelling before sending a message? All your outgoing messages will be automatically checked and you will be prompted for spelling errors before you can click Send Message.
    • The check box next to Compose message in separate window? if you want a new window to open when you compose mail. If you do not select this box, your outgoing messages will be displayed in the same browser window and you have to use the Mailbox Menu to go back to your Inbox.

      Note: Make sure you do not have an active pop-up blocker in your browser or this separate window will not open.

    • The check box next to Compose messages with an HTML GUI by default..? if you want the HTML editor to be your default option for composing messages.
    • A default character set (e.g., Cyrillic) for your outgoing messages. If you are an English speaker, we recommend keeping the default.
    • In the drop-down menu under When saving sent-mail, should we save attachment data?, select how you want to manage attachments in sent mail.
    • The check box next to Save recipients automatically to the default address book? if you want to automatically add your email recipients to your address book.
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.

Replies & Forwards

  1. Go to Options > Replies & Forwards.
  2. On the Replies & Forwards screen, select the check box next to When replying/forwarding to a message, should we use the same format as the original message? if you want to use the same format. For example, if someone sends you a message in Unicode format, and you have this option selected, your reply would also be in Unicode format even if you normally compose messages in HTML format.
  3. Cick Save Options. A confirmation message will appear at the top of the UMail Options screen.