In accordance with the federal FERPA law, all University employees are legally and ethically obligated to protect the confidentiality of student records. Our FERPA Certification process is designed to ensure that you are familiar with the provisions of the law and that you are prepared for the day-...
Am I a SPIRE for Staff user?
You are a ‘SPIRE for Staff’ user if you attended SPIRE training for and your current ‘for staff’ profile includes access to at least one of the following:
SPIRE Lite or Super Lite (Limited Academic Records)
SPIRE A (Academic Records)
SPIRE B (Enrollment...
Learn to work with the three tabs or pages that comprise the Student Services Center. SPIRE A (Academic Records) users and SPIRE Advisor users can access some of students’ personal and academic information from a single location.
Access the Student Services Center
Use SPIRE's UM Tracker to keep track of groups of people such as students in a minor, a special program, or a particular situation. Tracker Groups feature customizable headings for up to six columns of information and an unlimited number of checklist items. The customizations enable you to create...
Staff in Academic Deans' Offices have the ability to override credit limits, audit grade changes, and view comments from a student's record.
Change a Student's Enrollment Limit (PDF*, 52k)
Search Enrollment Requests (PDF, 74k)
Audit Grade Changes (PDF, 36k)
View a Student's...
Learn to work with the interactive Academic Requirements Report, the Academic Requirements & Course History PDF, and the Course History page.
For details of how to navigate to the Academic Requirements Report, the Academic Requirements & Course History PDF, and the Course...
View the Academic Requirements Report (ARR)
Track a student's progress with the interactive Academic Requirements Report. Find out how to generate an Academic Requirements & Course History PDF. Link to further information about Course History.
Navigate to the Student Services...
Students and instructors receive the appropriate SPIRE access automatically. If your job requires you to work with student records in SPIRE, including records needed for academic advising, then you will need access to SPIRE in a ‘for staff’ or 'for advisors' capacity. To gain...
Faculty and staff with Advisor access to SPIRE, you can now review and update online notes for your advisees. Advising notes will be available even when students move between departments, schools, and colleges.
View guidelines for writing appropriate advising notes. Click...
What is the SPIRE Advising Notes tool?
The SPIRE Advising Notes tool is an online note-making application for academic advisors, available through SPIRE. The Committee on Advising & Technology and the Undergraduate Deans Council have endorsed the concept of online notes and reviewed the...
The Advising Notes tool in SPIRE allows faculty and staff with Advisor access to maintain an
easy-to-use online record of advising notes for all students.
This tool will improve advising across campus by ensuring that advisors have accurate and more complete information on their advisees, even...
Advisors, would you like a quiet environment and personal assistance to learn how to read and write SPIRE Advising Notes? Consider our Advising Notes Help Sessions or trainings. The Help Sessions are not formal workshops, but an opportunity for anyone with Advisor access to SPIRE to get one-on-...
The Course Catalog includes course descriptions, listed by academic department. Because these represent the typical course offerings for a department, not all courses are described in the Catalog. If you cannot find a course description, contact the academic department for more information.
Use this page to add a new section to an existing course. Enter Information about an existing section to use in creating a new section
(you can copy an existing section if that section has been offered within the past 3 yrs.)
Click Search if needed
Enter additional information in the new...
If a course has consent requirements (department/instructor consent), students will not be able to register themselves into the course. They must see the department or instructor first. When students are approved for registration, whoever in your department has been authorized and trained to...
CAPS automatically assigns an associated class number for graded sections. For non-graded sections (labs & discussions), pick the graded section you want your section to be linked with. When students register for this class, they first pick a graded section, and then are presented with...
A Catalog Requisite instructs SPIRE to automatically enforce a prerequisite for this course. It applies to all sections of the course. The system must find the requisite already met by the student or see that the student is currently enrolled to allow the student to register for a section of this...
A Class Association Requisite tells SPIRE to enforce eligibility restrictions.
Class Association Requisites are visible to students in the schedule of classes, so please do not repeat them in Class Notes.
Examples: “Seniors & Juniors only”; “Cryptozoology majors only”
Class Status indicates the availability of the section.
“Active” means the section is viewable in the Class Search and students can register for it until capacity is reached.
“Cancelled” classes do not appear in the Class Search and are not available for registration, but they may be re-...
The Comms page in CAPS is used to send internal correspondence to Registrar’s staff. The RSS (Registrar Scheduling Staff) will read the comment as part of the request.
The Email Recipients section of the Comm page is optional. You can email yourself or someone else in your department a notification...