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Grade Roster Status

Grade rosters become available in the latter part of the term, about three weeks before grades are due for the Fall and Spring terms.  For Summer and Winter term grade roster availability, see the Continuing & Professional Education Academic Calendar.  

Grade rosters have four possible statuses: Not Reviewed, Ready for Review, Approved, and Posted. Only some of these are options in the Approval Status drop-down list. See descriptions and icons for each status type below.

For further details, visit Record Grades or the SPIRE Grading F.A.Q.

Not Reviewed Grade Roster icon

Not Reviewed is the default status for a new grade roster.  It allows you to enter or edit grades. A roster with this status will not be processed or posted by the Registrar's Office, Continuing & Professional Education, or the Graduate School, even if you have entered and saved all of the grades.

Ready for Review Grade Roster icon

Ready for Review is an intermediate status for a grade roster. It 'locks' the grades that you have entered, but does not identify the roster as ready for processing by the Registrar's Office, Continuing & Professional Education, or the Graduate School. If you find while reviewing a roster with this status that you need to edit any grades, simply switch the Approval Status back to Not Reviewed.

Consider using the Ready for Review option if your task is to enter the grades, but someone else needs to approve them before they are ready to be processed by the Registrar's Office, Continuing & Professional Education, or the Graduate School. This scenario may often applies to a Teaching Assistant or other instructional staff member who does not have full grading authority for the class. Changing the status to Ready for Review flags the class's primary instructor that you have completed your task. Once the grades are reviewed, the primary instructor can change the status to Approved (if the grades are ready for processing) or back to Not Reviewed (for additional changes).

Approved Approve Grade Roster icon

The Approved status indicates that all grades have been entered, are fully approved by the instructor, and are ready for processing by the Registrar's Office, Continuing & Professional Education, or the Graduate School.

Note: You will not see the Approved option in the drop-down list if you do not have full grading authority for a class (e.g., if you are a Teaching Assistant or other instructional staff member). If you have questions or concerns about your grading authority for a class, please contact the Scheduling Representative for the department offering the class.

Posted Posted Grade Roster icon

The Registrar's Office, Continuing & Professional Education, or the Graduate School has processed the roster and posted the grades to students' records. 

If you have grading authorization, you may use SPIRE to change posted grades of INC, NR, Y, or '__' (blank) for classes taught in the most recent four terms.  For details, see Grade Change - for Instructors.  All other grade changes require grade change forms, available from your department or the Registrar's Office.

Note: The Posted status is not an option for you to select from the Approval Status drop-down list. Grades usually appear on students' transcripts a few days after they are posted, but not until after the third term in the summer.