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Access to Moodle for Teaching Assistants

This page reviews basic information on getting Teaching Assistants access to a Moodle course.

About Teaching Assistants (TAs) in Moodle

Your TA must be listed in SPIRE as a Teaching Assistant in order to have access to your Moodle course. By default, TAs automatically receive access to Moodle in the role of Non-Editing Teacher. As the name suggests, Non-editing teachers cannot edit Moodle pages. They have the same access as students to post files and contribute to forums and activities, and they can access and grade student submissions, but they cannot add or edit Moodle resources or activities.

If you also need a TA to upload materials and add activities to your Moodle course, see Add Course Designer Role for a TA below. To allow a TA to manage the Moodle gradebook (not just grade student submissions), see Add Full Gradebook Access for a TA.

Your Graduate TA Needs Access to Moodle

  1. If your TA cannot access your Moodle course, confirm with the Academic Scheduling Representative in your department that the TA is listed in SPIRE as a:
    • Teaching Assistant if your class is a lecture or seminar with no discussion sections/labs.
    • Primary Instructor if your TA is in charge of a separate discussion/lab.
    Note: The process of listing graduate TAs in SPIRE may take three (3) business days or longer. 
  2. Once Moodle is updated with the latest information from SPIRE, your TA will automatically be enrolled in your course as a Non-editing Teacher.

Your Undergraduate TA Needs Access to Moodle

Undergraduate TAs, some "unofficial TAs", and undergraduate and graduate students who assist with limited course activities (e.g., grading) receive access to Moodle only after they are listed as Moodle/BB in SPIRE.

  1. Together with your TA, fill out and sign the LMS FERPA Acknowledgment Form (for Undergraduate Teaching Assistants) (pdf, 132k).
    Note: File a form for each undergraduate TA with the Academic Scheduling Representative in your department.
  2. Your Academic Scheduling Representative will work with the Registrar's Office to input your student's information into SPIRE. Undergradate TAs should be listed as Moodle/BB.
    Note: The process of listing undergraduate TAs in SPIRE may take three business (3) days or longer.
  3. Once Moodle is updated with the latest information from SPIRE, your TA's role will change to Non-editing Teacher

Add Course Designer Role for a TA

As an instructor, you can expand your TAs abilities yourself. Adding the role of Course Designer for TAs will allow them to upload files, create pages, create and edit Moodle activities, and adjust some course settings. For a comprehensive list of Course Designer and Non-editing Teacher permissions, see Roles in Moodle.

To learn how to add the Course Designer role for a TA, watch our video: Add "Course Designer" Role for Your TA (1:03 minutes), or follow the steps below.

  1. In your Moodle course, go to the Administration block and click Users, then Enrolled Users. A list of the people enrolled in your course will open.
  2. Locate your TA in the list of enrolled users. If a TA does not appear in the list, see the sections above on how to add them to your Moodle course.
    Tip: To sort the list, click First name, Last name, or Email address. In a large class there may be more than one page of users listed.
  3. In the Roles column (to the right of the TA's name), click the + (plus).
    Add role
    The Assign roles pop-up window opens.
  4. Click Course Designer. The pop-up closes and the role of Course Designer is added for your TA (in addition to Non-Editing Teacher).
    Select Course Designer Role
  5. (Optional) To remove a role you added, click the X after the role you wish to remove in the Roles column.
    Note: You can only remove roles added manually in the course.  You cannot remove roles assigned via SPIRE.
    Remove Course Designer Role
  6. Moodle will ask you to confirm that you wish to remove the role. Click Remove.

Add Full Gradebook Access for a TA

Adding the role of TA-Manage Gradebook will give a TA full access to the gradebook, including setting up categories or calculations and exporting data.

To add the TA-Manage Gradebook role for a TA, watch our video: Add "Course Designer" Role for Your TA (the process is the same, just choose TA-Manage Gradebook instead of Course Designer), or follow these steps:

  1. In your Moodle course, go to the Administration block and click Users, then Enrolled Users. A list of people enrolled in the course opens.
  2. Locate your TA in the list of enrolled users. If a TA does not appear in the list, see the sections above on how to add them to your Moodle course.
    Tip: To sort the list, click First name, Last name, or Email address.
  3. In the Roles column to the right of the TA's name, click the + (plus). The Assign roles pop-up window opens.
    Add Role
  4. In the Assign roles pop-up, click TA-Manage Gradebook.
    The pop-up closes and the role of TA-Manage Gradebook is added for your TA (in addition to Non-Editing Teacher).
  5. (Optional) To remove a role you added, look for the user's name in the list of enrolled users, and in the Roles column to the right, click the X after the role you wish to remove.
    Note: You can only remove roles added manually in the course. You cannot remove roles added via SPIRE.
    Remove TA Manage Gradebook Role
  6. Moodle will ask you to confirm that you wish to remove the role. Click Remove.

Graduate Students Teaching a Lecture or Seminar

Graduate students teaching a lecture or seminar (not an associated discussion section or lab) are considered Primary Instructors in SPIRE. Primary Instructors can request a Moodle course in SPIRE and are enrolled in Moodle in the Teacher role.

Note: Graduate students cannot be Primary Instructors for classes numbered 500 and above.

If you are a graduate student teaching a lecture or seminar:

  1. Make sure you are listed as the Primary Instructor for your class in SPIRE.
    Note: If you are not the Primary Instructor, your class will not appear on your list of Moodle-eligible classes in SPIRE. To be added as the Primary Instructor, contact the Academic Scheduling Representative in your department.
  2. In SPIRE’s Main Menu, go to Faculty Home > Moodle Course Request. The Step One: Choose from Eligible Sections page will open.
  3. For more on requesting a Moodle course, see Request a Moodle Course Through SPIRE.