Scan Documents in Computer Classrooms & the Learning Commons (Windows)

Use the instructions below to scan documents in OIT Computer Classrooms and the Learning Commons using scanners connected to WIndows computers.

Scan Your Document

1. Place your document squarely on the scanner bed, with the bottom of the image closest to you.
2. On the front of the scanner press the large, Start button. The EPSON… window will open. Make sure Photoshop is highlighted in blue, and click OK.
   Note: If pressing the Start button does not automatically start the scan, try pressing it again or, go to Start > Adobe Programs > Adobe Photoshop CS5. Then, in Photoshop go to File > Import > EPSON TWAIN 5… and follow the instructions below.
3. The EPSON TWAIN 5 window will open, and your document will begin to scan automatically.
   • The scanner starts in the last used mode. If you wish to scan the document automatically, but either the Home Mode or Professional Mode windows have opened, from the Mode drop-down menu select Full Auto Mode and click Scan to begin.
   • If you are knowledgeable about scanner settings and wish to adjust them yourself, in the EPSON... window, on the Mode drop-down menu select Home Mode (basic options) or Professional Mode (advanced options). This will stop the automatic scan and allow you to adjust the scanning options as desired.
4. When scanning is complete a dialogue box will ask Do you want to customize your color settings now? Click No.
5. Your scanned document will open in Photoshop as an unsaved file called Untitled-1. See below for instructions on how to save your scanned document.

Choose a File Format

Save your document in a format and size that fits your needs. The default scan resolution of 300 ppi (pixels per inch) means that if you scanned a letter paper size document it will be approximately 20MB; much too large to attach to an email or put on a Web site. If you are not sure how you will use the image (e.g. PowerPoint, Web or print), or if you will use it for multiple purposes, begin with a high quality scan, and then resize copies in Photoshop for each particular use. Consult the tables below to help you resize your document.

1. In Photoshop go to Image > Image Size…. The Image Size window will open.
2. In the Image Size window:
   • Make sure the Constrain Proportions box is selected to preserve the proportions of the image.
   • Under Pixel Dimensions:, adjust the Width and/or Height of the image as desired (see below for some recommendations).

   	Good quality All-Purpose scan	An Archive scan	For OCR **
   Resolution	100-300 ppi *	300 ppi	150 ppi
   Color Depth	24 bit color or 8 bit gray scale	24 bit color or more	8 bit gray scale
   Dimensions	Maximum size you expect to use	11 in. 17 in.	Original size
   File format	PSD - Best PCT / BMP - Good JPG - Ok	TIFF (Size will be approx. 48Mb)	TIFF - Best JPG - Ok
   * ppi (pixels per inch) ** OCR (Optical Character Recognition)

   	For Powerpoint	For Print	For Web
   Resolution	96 ppi	150 - 720 ppi for photos 300 - 1200 ppi for line art 240 ppi for inkjet 300 - 600 for laser printer	72 ppi (actually it doesn’t matter)
   Dimensions	10 in. x 7.5 in. (Or smaller as this fills entire screen)	Desired print size in inches	Desired size in pixels
   File format	JPG – photo GIF – line art / logos / solid colors	PSD or TIFF	JPG – photo GIF – line art / solid colors / logos

Save Your Scanned Content

Make sure you have the space to save your chosen format to a Zip disk, USB thumb drive, or as an email attachment.
To save your image as a PSD, BMP or TIFF:

1. In Photoshop, go to File > Save As.... The Save As window will open.
2. In the Save As window:
   • Navigate to the location where you wish to save your file.
   • In the Save As field, enter a name for your file.
   • From the Save as type: drop-down menu, select your desired format and click Save.

To save your image as a JPG or GIF:

1. In Photoshop, go to File > Save for Web & Devices.... The Save for Web & Devices window will open.
2. In the Save for Web & Devices window, from the first drop-down menu under Preset: (at right), select GIF or JPEG.
   Note: The type of file you have chosen, the new size of the image in this format, and the time it would take the image to load on a dial-up connection (based on a 56.6 kbps modem) will be displayed under the image (bottom, left).
3. When you are satisfied with the size and appearance of the image click Save (bottom, right). The Save Optimized As window will open.
4. In the Save Optimized As window:
   • In the Save As field, enter a name for your image.
   • From the Where drop-down menu, select a location to save the file.
   • Click Save.

After You Have Scanned Your Document(s)

Save Your Scans to a USB Drive

You can plug in your USB drive to any available USB slot on the front of the computer to save, copy/paste, or drag-and-drop files to your device.

Save Your Scans to Your UDrive Account

You can also save your scanned documents to your UDrive account. Files stored in your UDrive will be available to you from any computer that has an Internet connection.

• To log in to UDrive, go to udrive.oit.umass.edu and enter your OIT Account NetID and password.
• For instructions on how to use UDrive, see our UDrive documentation.

Print Your Scans in the Learning Commons

You can print your scanned black-and-white or color content from your computer using pay-for-print in the Learning Commons. To learn more about Pay-for-Print, see our Pay-for-Print documentation.

Email Your Document

You can use UMail or your favorite Web mail service to send scanned documents as email attachments to yourself or others. If you do so, we recommend that you keep file sizes under 1 MB (1000 KB) to make them easier to upload and download.