Starting in Spring 2008, you can access Photo Rosters (rosters featuring your students' UCard photos) in SPIRE. These rosters are available to all instructors who earn their Security Certificate or have already completed the FERPA Certification.
- By earning your Security Certificate, you learn more about FERPA (the Family Educational Rights and Privacy Act), and important privacy and security issues salient in instructional contexts. Once you receive your Security Certificate, your SPIRE profile will be updated with access to Photo Rosters within three business days.
- If you have already earned your FERPA Certification, you automatically have access to Photo Rosters. No need to take the Security Quiz!
View Photo Rosters
The Photo Roster feature is available for any course for which you have a class roster in SPIRE, including courses from past semesters. Note: Older rosters will not have every student's photo. Students who do not have a UCard or who received their UCard before 2003 will also have a missing photo.
- In SPIRE, under My Teaching Schedule, click the Class Roster icon (
) next to the class whose students you wish to see. The Class Roster page for this class opens. - On the Class Roster page, click View Roster with Photos (above the Enrolled Students table, on the right). The Class Roster page refreshes, listing your students’ photos in alphabetical order.
- On the photo roster page:
- From the Enrollment Status drop-down list, select Dropped to see the photos of the students who dropped your class, or Waiting to see the photos of any waitlisted students.
- Click View Roster without Photos to return to the Class Roster page. SPIRE will refresh with the standard class roster view.
Work with Photo Rosters
Making Photo Rosters public violates the FERPA law and may have serious consequences for you, your students, and the University.
Use Photo Rosters to support your teaching (e.g., confirm attendance, match names and faces, etc.), but make sure your students’ photos remain confidential at all times. This means that you cannot:
- Share these photos with anyone, including your colleagues, Teaching Assistants, or other students enrolled in your classes, even for a legitimate academic purpose.
- Post these photos on your blog, public Web site, or even a secure learning management system (e.g., SPARK).
If you choose to print your Photo Rosters, make sure that you keep them in a secure location and you shred all paper copies when you no longer need them.
Need Help?
If you encounter problems, submit an online Help Request.
- or -
Contact the OIT Help Desk at 545-9400.
