Note: This document is no longer current. It is published for informational purposes.
The following step-by-step instructions guide you through the grade upload process from beginning to end. Before you start, please make sure that:
Note: These instructions assume that you are familiar with the Grade Book tool in SPARK, if you need help setting up your SPARK Grade Book, contact the Instructional Media Lab (email@example.com  or 545-2823).
Request a SPARK course  in SPIRE for each course you wish to register for Grade Upload. It can take up to three work days to populate a course with the student roster. If you need to request a SPARK course, you should do so no later than Tuesday, December 4, 2012.
SPARK’s Grade Upload feature is not available by default. You can sign up for Grade Upload for any SPARK-eligible course  in SPIRE before Monday, December 10, 2012. Grade Upload is not available for the summer or winter terms.
Note: If you activate Grade Upload, but later on decide to enter grades manually into SPIRE, you must cancel grade upload or any unapproved grades in SPIRE will be overwritten with the data from your SPARK Grade Book.
If you decide that you do not want to transfer grades from SPARK to SPIRE, you must cancel the grade upload. If you do not, any unapproved grades in SPIRE will be overwritten with the data from SPARK.
Please withdraw by sending a message to firstname.lastname@example.org . Your course will be removed from the list of courses registered for Grade Upload and your information will be removed from our Grade Upload mailing list.
There are two ways to populate the Final Grade column in SPARK:
Option 1: Calculate final grades in the SPARK Grade Book:
Prepare a calculated column that collects the scores from all of the appropriate grading columns and converts the total to a 100-point (%) scale. Then create a letter grade column with the name “Final Grade” (replacing the one already in the grade book). Adjust the grading criteria of the letter grade column to match your own standards. See the documentation below for details on how to create columns, calculate scores, and apply grading criteria.
Option 2: Import grades into SPARK from Excel (or similar software):
If you have a spreadsheet or database that includes the final grade and each student's NetID, you can upload the grades directly into SPARK's Grade Book as a .csv (comma-delimited) file.
You must prepare your data file so that it can be uploaded and merged with the data in SPARK. Be sure that only the essential columns are included and there are no rows containing duplicate student names or NetIDs (this will cause the upload to fail). See the documentation below for details on how to prepare and upload a file.
Grade transfers begin the first day of final exams and happen nightly, just after midnight, until the day grades are due. Please note:
--An instructor enters grades in SPARK’s Final Grade column at 11:55 p.m. on Tuesday night. Those grades will be transferred to SPIRE that night and will be ready for approval in SPIRE Wednesday morning.
--An instructor enters grades in SPARK’s Final Grade column at 2:00 a.m. Wednesday morning. Those grades will be transferred to SPIRE the following night and will be ready for approval in SPIRE Thursday morning.
The Instructor of Record must use the SPIRE grading tool to approve the grades that have been transferred from SPARK before the final deadline for submitting grades see the Grade Upload Schedule  for more information.
Blank grades must be filled in before the grade roster can be approved. Blank grades appear in SPIRE if students are missing from the SPARK roster or if they received an incorrect grade for their grade basis. In these cases, simply enter a grade manually in SPIRE. To view only those students with a blank grade, select the Display Ungraded Students Only check box on the Grade Roster page in SPIRE.
Students who have dropped the class will automatically receive a "W" or "DR." Students taking a class Pass/Fail will have their letter grade automatically converted. Grades can be adjusted in SPIRE. If you do not recognize a student on your SPIRE list, the Registrar's Office recommends giving them an "F."
On the Grade Roster page, the Approval Status drop-down menu has three options:
Note: To avoid losing your grades, always save the grade roster before changing the Approval Status.
The upload process occurs every night from the first day of exams until the day grades are due. Grades will be overwritten every night until the Approval Status is changed to Ready for Review or Approved.
Refer to the links below for details on how to approve grades in SPIRE: